How does the AI receptionist handle confidential candidate data?

All interactions are encrypted, data is stored in your secure ATS, and the AI follows your firm's privacy policies.

Can the AI work with our existing phone system?

Yes, it integrates via SIP or VoIP gateways to answer calls, transfer to humans, or take messages as needed.

What languages does the AI receptionist support?

It supports English and Spanish out of the box, with additional languages available through custom language packs.

How long does setup take for a recruiting firm?

Typical implementation is completed within one week, including call flow design and ATS mapping.

What happens if the AI cannot answer a candidate's question?

It politely informs the candidate that a recruiter will follow up and logs the query for human review.

AI receptionist · for Recruiting firms

AI Receptionist for Recruiting Firms – Hire Smarter, Respond Faster

Recruiting firms spend too much time on repetitive front-desk tasks. An AI receptionist handles candidate outreach, interview scheduling, and common questions around the clock. This lets recruiters focus on sourcing and closing deals.

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Hours saved / month

55h

Cost saved / month

$1,650

Pain points

• High volume of candidate inquiries causing delayed responses
• Manual interview scheduling consuming recruiter time
• Inconsistent candidate experience due to uneven staff availability
• Lost productivity from after-hours queries going unanswered

Outcomes

Reduce average response time from 2 hours to under 5 minutes
Save 30 hours per recruiter per month on administrative tasks
Achieve 98% interview scheduling accuracy
Boost placements per recruiter by 15% monthly

AI receptionist for recruiting firms

Agentokia gives recruiting firms a working ai receptionist setup instead of another tool to configure. Your ai receptionist answers questions in your tone of voice, follows your policies, escalates anything it should not decide alone, and works every hour of the day. Typical teams see about 55 hours a month handed back.

It covers the everyday jobs people mean by virtual AI receptionist, AI answering service, AI phone agent — first replies, follow-ups, order and account questions, and clean handoffs to a person.

How it works for Recruiting firms

Initial candidate screening

AI greets candidates via chat or phone, asks pre-screen questions, and logs responses directly into the ATS.

Interview coordination

AI checks calendars, proposes available slots, confirms with candidates and interviewers, and updates the ATS.

FAQ handling

AI answers common questions about process, timeline, benefits using a recruiter-approved knowledge base.

After‑hours support

AI captures after‑hours inquiries, logs them for next‑day recruiter follow‑up, and provides basic acknowledgment.

Candidate status updates

AI sends automated updates on application stage, reducing recruiter outreach and keeping candidates informed.

FAQ

How does the AI receptionist handle confidential candidate data?: All interactions are encrypted, data is stored in your secure ATS, and the AI follows your firm's privacy policies.
Can the AI work with our existing phone system?: Yes, it integrates via SIP or VoIP gateways to answer calls, transfer to humans, or take messages as needed.
What languages does the AI receptionist support?: It supports English and Spanish out of the box, with additional languages available through custom language packs.
How long does setup take for a recruiting firm?: Typical implementation is completed within one week, including call flow design and ATS mapping.
What happens if the AI cannot answer a candidate's question?: It politely informs the candidate that a recruiter will follow up and logs the query for human review.

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